Catch the overcharge before you pay it
Short deliveries and quiet price increases are the most expensive habits in the industry. Margin matches every invoice line to what was ordered and what actually arrived.
- Line-level capture from scanned or emailed invoices
- PO / receipt / invoice three-way match with exception queues
- Approvals, AP aging and credit tracking, then GL export
From the delivery door to the general ledger
Capture
- Upload, scan or email in
- Line-level extraction
- Vendor and item auto-matching
- Attachments kept with the record
Three-way match
- Ordered vs received vs invoiced
- Price and quantity exceptions
- Short and substitution handling
- Credit request drafting
Approvals
- Threshold-based routing
- Role and location scoped
- Exception-only review queues
- Complete approval history
AP & accounting
- AP aging by vendor
- GL account mapping
- Period accruals
- Accounting export
Exception-only review
- 01
Invoice arrives
It is captured against the vendor and available open PO, with lines parsed and matched for review.
- 02
Only the gaps surface
Clean lines pass silently. Price moves, shorts and substitutions land in a queue with the evidence attached.
- 03
Approve and post
Approved invoices update item cost, close the PO, and export to accounting with the right GL codes.
Cost accuracy starts with the invoice
If the price on the invoice never reaches the item, every recipe cost, every variance report and every menu decision is running on stale numbers.
- Approved invoice prices update item cost immediately
- Recipes and plate costs re-cost from the new price
- Vendor performance visible: shorts, price drift, credits
- Period accruals so close isn't a scramble
- No re-keying between operations and accounting
- Every posted entry traceable to a source document
- Duplicate-invoice detection
- Full audit trail for finance and auditors
See your true food cost in a 30-minute walkthrough
We'll use your locations, your vendors and your menu — not a canned demo dataset.
Tailored to your group's structure
Configured with you, not handed over
SmartOPS Margin is part of the SmartOPS OS suite.